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Illness and recovery reporting

This information is provided by: Netherlands Enterprise Agency

If you own a company in the Netherlands and one of your employees becomes ill, you must notify your company doctorExternal link (Dutch) or working conditions service (Arbodienst). As soon as they are recovered, you must notify them as well. You do not have to report to the Employee Insurance Agency (Uitvoeringsinstituut Werknemersverzekeringen, UWV) if the illness is only short-term.

Notifying illness to the Employee Insurance Agency

If your employee is ill for more than 42 weeks, you need to report this to UWVExternal link (Dutch). This also applies if you are a self-insurer for the purpose of the Return to Work (Partially Disabled) Regulations (WGA). You do not need to report your employee’s recovery to UWV.

Taking sick leave and privacy

If your employee is calling in sick, they are required to state the reason of their absence and to give an expected 'return to work' date. They don't have to give specific details about their illness (or cause of illness). If possible, they may indicate which tasks they might still be able to perform during their illness. Please contact the Dutch Data Protection AuthorityExternal link if you want more information on sickness and privacy with regard to your staff.

Sickness benefits

Sometimes a sick employee is entitled to sickness benefits. This applies to, for example:

  • employees who are ill as a result of pregnancy or childbirth
  • employees with structural functional limitations and occupationally disabled persons who are ill (no-risk policy)
  • employees whose employment ends during their illness

If your employee is entitled to sickness benefits, you must report your employee’s illness to UWV by no later than the 4th working day. You can do this online by means of the (Dutch-language) Absenteeism Reporter for the Sickness Benefits Act/Work and Care ActExternal link (Verzuimmelder Ziektewet/WAZO). You must notify UWV of this employee’s recovery within 2 days.

Dismissal during sick leave

If your employee's contract ends when they are on sick leave, you must report this to UWVExternal link (Dutch) on the day the contract ends. You are no longer obliged to pay their wages.

This information is provided by:

Netherlands Enterprise Agency

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