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What is a public tender?
Tendering (or a call for tenders) by a public-sector organisation is when such an organisation announces publicly that it wishes to have a contract executed. The commissioning authority invites companies to submit a bid. Tendering can be divided into 3 stages:
- The announcement stage
- The tendering stage
- The award stage
In the Netherlands, all government contract tenders are announced on TenderNed.nl. The TenderNed system itself is only available in Dutch, but the TenderNed website has several explanatory pages in English.
This checklist will assist you through the tendering procedure in the Netherlands. If you submit a bid for a tender contract, you enter an extensive tender process. You and the tendering public-sector organisation must abide by the tendering rules.
1. Search online for contract (pre)announcements
You can find (pre-) announcements of government contracts on TenderNed.nl. They can alert you about Calls for Tender that are relevant to you. Before you can use TenderNed, you need to register as a user. To to do so, Dutch registered companies need an eHerkenning digital ID. Companies from abroad can register as a foreign company (follow step 2 in the Six steps to bidding for public procurement contracts online through TenderNed).
2. Request the tender documents and assess the criteria
The public-sector organisation provides an exact description of the tender contract in the tender documents. The procedure and the selection and award criteria can be found in these documents.
3. Request additional information
If there are issues that are unclear in the tender documents the commissioning authority can inform you. They will answer all your questions in a Summary of Additional Information.
4. Submit a tender for the contract or draw up a bid
If you wish to be eligible for a tender contract, you must submit or draw up a tender bid. You should follow the instructions in the tender documents accurately.
5. Concluding a procurement contract with the commissioning authority
If you win the bid, you will conclude a contract with the tendering public-sector organisation. This may also be a contract extension or framework agreement.
For more information on the tender procedure see the Six steps to bidding for procurement contracts online through Tenderned or visit the Dutch Public Procurement Expertise Centre website.