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Tendering (or a call for tenders) by a public-sector organisation means that it announces publicly that it wishes to have a contract executed. The commissioning authority asks companies to submit a bid. Tendering can be divided into 3 stages:
- The announcement stage
- The tendering stage
- The award stage
This checklist will assist you in going through a tendering procedure in the Netherlands. If you want to submit a bid for a tender contract you will be taking part in the extensive tender process. You and the tendering public-sector organisation must abide by the tendering rules. The eGids (electronic guide) of TenderNed offers a glossary (in Dutch).
1. Search online for contract (pre)announcements
You can find (pre-) announcements of government contracts on TenderNed.nl. They can alert you about Calls for Tender that are relevant to you. Before you can use TenderNed, you need to register as a user. To be able to do so, you need eRecognition.
2. Request the tender documents and assess the criteria
The public-sector organisation provides an exact description of the tender contract in the tender documents. The procedure and the selection and award criteria can be found in these documents.
3. Request additional information
If there are issues that are unclear in the tender documents the commissioning authority can inform you. They will answer all your questions in a Summary of Additional Information.
4. Submit a tender for the contract or draw up a bid
If you wish to be eligible for a tender contract, you must submit or draw up a tender bid. You should follow the instructions in the tender documents accurately.
5. Concluding a procurement contract with the commissioning authority
If you win the bid, you will conclude a contract with the tendering public-sector organisation. This may also be a contract extension or framework agreement.