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If you run a business in the Netherlands and employ staff, you must provide them with a paper or digital payslip. Only with your employee's express consent and if they are able to digitally save the files themselves, you may provide them with a digital version.
When to provide?
You provide your employee with a payslip the first time you pay their salary. After that, you only have to do so if there is a change in their salary or deductions.
What to include?
The payslip must be transparant and everything on it must be specified. It must contain the:
- gross salary amount
- breakdown of the salary into components, e.g. basic salary and performance-related bonus
- holiday allowance
- statutory minimum (youth) wage for this particular employee
- specification of allowances
- specification of deductions
- names of both the employer and employee
- period to which the payment relates
- number of working hours agreed to in the employment contract
If you fail to comply with these requirements or if your payslips contain incorrect data, the Social Affairs and Employment Inspectorate (Inspectie SZW) may impose a fine.