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Do you own a company in the Netherlands and did you pay VAT in another EU Member State? You may reclaim this VAT in the Netherlands (in Dutch). You must meet several conditions (in Dutch). These vary per country, but in general you must meet the following:
- the amount of VAT is at minimum €50 if you submit the request after the calendar year. If you want to reclaim during the calendar year in which you paid the VAT, the threshold is €400. You may reclaim a lower amount, but then the country to which you apply may decide to not take your request into consideration
- your company is established in the Netherlands
- you do not file VAT returns in the member state
- you use the goods or services for company activities that are subject to VAT
You must submit your request (in Dutch) before 1 October of the year following the year for which you request a VAT refund. For instance, you payed VAT to another EU country in 2020. If you want to reclaim this VAT, you submit your request before 1 October 2021.
Request login details
You need login details to reclaim VAT from another EU member state. First you establish whether or not you qualify using the Dutch-language tool ‘Inloggegevens voor terugvragen btw uit EU-landen’ (scroll down). You can then request login details via the same tool from the Dutch Tax and Customs Administration (Belastingdienst).
Claim a VAT refund
If you own a company in the Netherlands and want to reclaim VAT from another EU Member State (in Dutch), you submit an application for a VAT refund online via the Dutch Tax and Customs Administration's website. In the Dutch-language brochure Requirements and explanation for requesting a VAT refund from other EU countries (Vereisten en toelichting bij verzoek om teruggaaf btw uit andere EU-landen) you will find the information per country on which requirements your application must meet and what documents you need to enclose with your application. For more information in English you can consult the European Commission’s Tax Information Communication database (TIC).
The Dutch Tax and Customs Administration will forward your request to the Tax Department in the Member State where you wish to make the claim. That country will process your request.
Dutch VAT refund
Different rules apply if you are established as an entrepreneur in another EU country or outside the EU and you want to reclaim Dutch VAT.
European Commission e-learning module
The free of charge e-learning module on the European Commission website will teach you how to apply for your VAT to be returned from another EU state step-by-step.