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Almost every entrepreneur in the Netherlands must calculate and add VAT (turnover tax, BTW) on the sales price of the products and services they provide. There are various VAT rates. The VAT on business costs is usually deductible.
Please note: Different VAT rules may apply to non-resident businesses doing business in the Netherlands.
Are you an entrepreneur for VAT purposes
After you have registered your business with the Chamber of Commerce (KVK), the Dutch Tax and Customs Administration (Belastingdienst) will assess if you are an entrepreneur for VAT purposes and let you know. That is normally the case if you operate a company or work for yourself (self-employed professional or freelancer). The criteria for being an entrepreneur for VAT purposes are different than for income tax purposes. So it could be that you are considered an entrepreneur for VAT purposes, but not for income tax purposes. Are you an entrepreneur for VAT purposes? You will receive 2 VAT numbers: a VAT identification number (btw-id) and a VAT tax number (omzetbelastingnummer). You must indicate your VAT identification number (btw-id) on all of your invoices.
There are three VAT rates: 0%, 9% and the standard VAT rate of 21%. The VAT rate you charge depends on the goods and services you offer:
- For certain services the rate is 9%. For example for hairdressers and bike repair shops.
- For certain goods the rate is 9%. For example food, medicines and books.
- Services with a 0% VAT rate include among others international public transport.
- Goods with a 0% VAT rate are for example goods you supply to an entrepreneur in a different EU country.
Settling received and paid VAT
You must pay the VAT you have received from your customers to the Dutch Tax and Customs Administration (Belastingdienst). You may deduct the VAT you had to pay to your suppliers. So you pay VAT on the difference between your purchase price (including costs) and selling price. You calculate the VAT on the total fees and all costs. The Dutch Tax and Customs Administration provides an example of a VAT calculation (in Dutch).
In some cases, you do not have to charge VAT to your customers. For example, if the goods or services you provide are exempt from VAT, such as childcare and the services of funeral directors.
Filing your VAT return
You must complete your VAT return digitally. The Dutch Tax and Customs Administration will let you know when you must file your VAT return and when to make the VAT payment: each month, each quarter or each year. Usually, you will file your VAT return once a quarter. Make sure that you file your return and make the payment on time. If you have paid too much or too little this year or in one of the previous 5 years, you can send in a tax return adjustment (suppletie). In some cases you may settle your VAT restitution with payroll taxes you owe.
VAT regarding outsourcing of work (reverse charge)
If you outsource work to a subcontractor, they normally have to pay the VAT to the Dutch Tax and Customs Administration (Belastingdienst). However, in some cases and in some sectors (construction, shipbuilding and cleaning sector) a VAT reverse-charge mechanism applies: this means you will have to include this VAT in your VAT return and you pay it instead of the subcontractor. If this reverse-charge mechanism applies to goods or services you supplied, you have to indicate this on your invoice.
Exemption from paying VAT for small business owners
Do you run a small business in the Netherlands? You may be exempted from paying VAT (turnover tax). With a turnover of less than €20,000 per year you can apply for the Small Businesses Scheme (kleineondernemersregeling, KOR).