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If you import plants or plant-based products from outside the EU into the Netherlands, the Netherlands Food and Consumer Product Safety Authority (Nederlandse Voedsel en Waren Autoriteit, NVWA) checks the phytosanitary certificate from the country of origin and the identity of a shipment.
This phytosanitary inspection (in Dutch) ensures the shipment is not harbouring harmful organisms. This inspection usually takes place at the EU border. Inspections can be carried out at a different location. However, the NVWA must first approve of alternative inspection locations (in Dutch). This might be your company's premises. If so, you or a person or company authorised by you then becomes the operator of an inspection site.
P2 Code / Phytosanitary transport document (model 99)
Once the shipment has been approved for release within EU borders, it is either given a P2 code, which is entered into the electronic declaration system of the customs and excise authorities or written preregistered shipments are given a European phytosanitary transport document (model 99). If the shipment is then to be transported to other European countries, it will also require a plant passport.
Pre-registration for plant exports via e-CertNL
If you pre-register export shipments electronically using e-CertNL (formerly Client Export), you will electronically receive permission to transit your shipment. You then no longer require a phytosanitary transport document (model 99). In order to login in eCertNL (in Dutch), you will need to apply for eHerkenning (the Dutch electronic authentication and authorisation system) from a recognised eHerkenning provider.