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If you want to start a business in the Netherlands, you need to register with the Netherlands Chamber of Commerce (KvK). The KvK charges a one-time registration fee. It will also automatically pass on your details to the Dutch Tax and Customs Administration. However, you may only need to register with the Dutch Tax and Customs Administration. The following information helps you decide what you need to do and how to go about it
Registering a foreign company: permanent establishment in the Netherlands
- Proof of company registration from the country where it was founded (not older than 1 month).
- Certified copy of the Memorandum of Association.
- Certified copy of the Articles of Association.
- Certificate of incumbency, which clearly shows the appointed Board of Directors.
Registering a foreign company: non-permanent establishment in the Netherlands
If you are a foreign company that does not have a permanent establishment in the Netherlands, you do not have to register with the Dutch Commercial Register. However, if you are liable to pay VAT, you do need to register with the Dutch Tax and Customs Administration. Please note: Registration is (also) mandatory for foreign businesses without a Dutch branch that provide workers on a paid basis in or to the Netherlands. Examples of these companies are temporary employment agencies, payroll companies and jobs pools based outside the Netherlands but active in the Netherlands. If you want to know which form you need to complete, find out by using the Registration of Foreign Businesses (RBO) aid.
Registering temporary employment agencies and other suppliers of workers
If your organisation supplies workers in the Netherlands, you must state this explicitly on the registration form for the Dutch Commercial Register. This also applies to foreign companies offering their employment services without a Dutch branch and so-called '06-vans' (mobile employment agencies). Failing to do so may result in high administrative fines. If you hire staff from a supplier who is not listed in the Dutch Commercial Register, you may be fined as well. You should therefore always check whether the supplier has been registered correctly. You can use the Waadi check (in Dutch) offered by KvK for this purpose. The term 'Waadi' is derived from the relevant legislation (Wet allocatie arbeidskrachten door intermediairs).
RSIN, KvK and VAT numbers
Cessation of business
Consulting the Dutch Commercial Register
Protecting your data with the non mailing indicator
Online registration procedure via Message Box
You also can apply to register with the Dutch Commercial Register by using Message Box. To do so you will need a level-4 electronic signature (STORK) or sign in using a PKI certificate (Public Key Infrastructure). Message Box is a secure email system that enables you as an entrepreneur to exchange digital messages with Dutch government agencies.