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Most common export documentsInternational business means a lot of paperwork. You can find an overview of the most common documents for import and export on this page.
- EU Trade Helpdesk
- Bill of Lading (connossement), example – transport general
- Air Waybill or e-AirWaybill (electronic version) – transport by air
- CIM (freight bill), example – transport by rail
- CMR (freight bill), example – transport by road
- TIR Carnet, example – transport by road
Non-preferential documents of originNon-preferential documents of origin indicate where a product was produced (where its origins lie). Non-preferential documents are often required on account of trade policies in the country of destination (such as a ban).
- Information on certificate of origin (in Dutch) + example of a CoO
- Examples of stamps and signatures on documents issued by the Netherlands Chamber of Commerce
- Samples of electronic certifying stamps and printed signatures on documents issued by the Netherlands Chamber of Commerce and Industry
Preferential documents of originPreferential documents of origin often relate to trade treaties between exporting and importing countries, offering discounts or even exemption of customs duties in several countries. This applies not only to export, but also import from these countries.
- Information on EUR.1 and EUR-MED
- Example of an EUR.1 movement certificate + example of an EUR-MED movement certificate
- Invoice statement for small shipments: text for EUR.1 + text for EUR-MED
- Acknowledged exporter licence (in Dutch)
- Information on Certificate of Origin Form A (Dutch) + example of a Certificate of Origin Form A
- Rex Certificate of Origin (replaces the CoO Form a as of 30 June 2020) (in Dutch)
- Information about the ATR certificate (in Dutch) + example of an ATR certificate
- Supplier’s statement relating to goods of non-preferential origin (LvO)
- Quotation for international trade, example
- Order confirmation for international trade, example
Central Import and Export Office (CDIU) forms
- Strategic goods
- Strategic services
- Application for reclassification – in Dutch only (when in doubt if a licence is required)
- IA Form (Request Importing licence, in Dutch)
- Delivery terms, ICC Incoterms® 2010
- Payment methods
- Model contracts and clauses (ICC)
- Transport insurance
Which documents do you need?
The European Commission’s Access2Markets database provides information on procedures, formalities and documents in a great many destination countries.
Be aware that once the United Kingdom leaves the EU, you may need to use different documents to import or export goods, as the UK will become a third country. Check the Dutch Tax and Administration pages on customs matters.