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International trade involves quite a few documents. Which documents are needed, depends on factors like product, destination country, and chosen means of transport. Several parties might require these documents, f.i. the customs office, governmental bodies in the destination country, the bank, or the buyer.
Documents of originThe EU Market Access Database offers information on which documents you need per country. View the document overview for more information on these documents. The Chamber of Commerce can provide you with the following export documents (all in Dutch) at a charge:
- Certificate of Origin
- EUR.1 / EUR-MED Movement Certificate
- Legally binding electronic signature / Certified export documents
Other export documentsOther important export documents are:
- ATR-certificate (in Dutch): a customs document for trade between EU countries and Turkey. Under an EU-Turkish treaty, goods can be imported or exported duty-free, so long as they have been produced in the EU or Turkey. The ATR certificate documents this.
- Exporter Registry Form (in Dutch): you need this form to export certain textile products to Turkey.
- Suppliers’ declaration for products of preferential origin: You can use a suppliers’ declaration of products of preferential origin as evidence for an EUR.1-certificate. The declaration comes in several languages and in a single and multiple use version.
- Suppliers’ declaration for products of non-preferential origin: You can use a suppliers’ declaration of products of non-preferential origin as evidence for a certificate of origin. The declaration comes in several languages and in a single and multiple use version.
- Invoice declaration of status as acknowledged exporter (Regeling Toegelaten Exporteur, in Dutch): this declaration consists of a set text you can add to your invoices, stating you are an acknowledged exporter. To obtain this status, you need to be an experienced company with sufficient importing and exporting knowhow, and offer a comprehensive delivery program.
Be aware that once the United Kingdom leaves the EU, you may need to use different documents to import or export goods, as the UK will become a third country. Check the Dutch Tax and Administration pages on customs matters.