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In the Netherlands, you must notify the company doctor (in Dutch) or working conditions service (Arbodienst) if one of your employees becomes ill, and when they recover. If your employee is ill for a short period, you need not report anything to the Employee Insurance Agency (Uitvoeringsinstituut Werknemersverzekeringen, UWV).
Reporting illness to the Employee Insurance Agency
If your employee is ill for more than 42 weeks, you need to report this to UWV (in Dutch). This also applies if you are a self-insurer under the Return to Work Scheme for Partially Disabled Persons or Disability Insurance Act (WGA or WAO). You do not need to report your employee’s recovery to UWV.
Taking sick leave and privacy
If your employee calls in sick, they don't have to give specific details about their illness or its cause. They do have to to give an expected 'return to work' date, and tell you if there are tasks they can still perform during their illness. Please contact the Dutch Data Protection Authority if you want more information on staff privacy.
Sometimes a sick employee is entitled to sickness benefits. This applies to, for example:
- employees who are ill as a result of pregnancy or childbirth
- employees who can claim the no-risk policy
- employees whose employment ends during their illness
If your employee is entitled to sickness benefits, you must report your employee’s illness to UWV by no later than the 4th working day. You can do this online by means of the (Dutch-language) Absenteeism Reporter for the Sickness Benefits Act/Work and Care Act (Verzuimmelder Ziektewet/WAZO). You must notify UWV of this employee’s recovery within 2 days.
Getting a second opinion
If your sick employee disagreess with the assessment by the company medical officer, he or she has the right to consult a second, independent, medical officer.