Register and report company waste upon receipt
Do you have a waste company? In the Netherlands, you must keep a waste record (afvalstoffenregistratie) if you remove, transport, treat, or process industrial waste. Or if you act as a dealer or broker of waste. In some cases, you must report the waste to the National Waste Notification Bureau (Landelijk Meldpunt Afvalstoffen, LMA).
Keeping a waste record
In your waste record (afvalstoffenregistratie) you must at least register:
- the contract with the company you deliver the waste to or receive the waste from
- information on the deliveries of waste such as date, type of waste, and amount of waste
- a copy of the accompanying letter (begeleidingsbrief, in Dutch). This contains information about the haulier, sender, and receiver, the waste products themselves, and how the waste products will be processed
- the invoice for the waste
You must keep these documents in your waste record for at least 5 years.
Who must report waste materials?
If you receive industrial or hazardous waste, in many cases you must report this to the LMA (in Dutch). The waste regulations specify in which situations this is required (in Dutch). You are always required to report if you are permitted to receive hazardous waste. However, if you are only permitted to receive non-hazardous waste, you may still have a reporting obligation. You must report the receival of waste monthly if, among other things, you:
- are permitted to store more than 1,000 m3 of company waste or hazardous waste
- process more than 15,000 metric tons of waste per year
- are permitted to store more than 50 m3 of contaminated soil
- sort construction and demolition waste and have a storage capacity of 50 m3 or more for this purpose
- compost 50 m3 or more of green waste per year
On the Dutch-language LMA website, you can read who must report the receival of waste and what the exceptions are.
How to report waste materials?
You report the waste you have received to the LMA via AMICE, the Electronic Waste Notification Information and Communication system (in Dutch). You need a waste processor ID code (verwerkersnummer) to report waste in AMICE. You apply for the waste processor ID code to the LMA (in Dutch).
In AMICE you report:
- the type of waste
- what you do with the waste on your premises (processing method)
- the quantity in kilograms
- the number of transports
You need to report within 4 weeks after the end of the month in which you received the waste materials.
Do you have a reporting obligation for the receival of waste? If you hand over the waste to a party that is not required to report its receipt, you must still report the handover. This also applies if you have turned the waste into raw materials or products (end-of-waste) and hand these over.