Your employee may ask you to draw up an employer’s statement. This document enables them to, for example, apply for a mortgage to buy a home. Does your employee not have a permanent contract? Then he can ask you for a letter of intent. That is a statement about extending the employment contract.
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What is an employer’s statement?An employer's statement is a form containing questions about the employment and income of your employee. It is proof of employment. Your employee may need this document to rent a house, for a loan or when applying for a mortgage to buy a house.
Filling out an employer's statement: do not make mistakesThe employer's statement is an important document for a lender or landlord. You provide a picture of the income of your employee. It shows that they will be able to pay their monthly charges in the future. The form must not contain any errors.
Example of an employer’s statementThe employer's statement is a standard form. Most banks have their own template. The National Mortgage Guarantee (Nationale Hypotheek Garantie, NHG) also has a model employer's statement. Whichever template you use, you must always fill in the same information.
NHG employer's statementDoes your employee apply for a mortgage with the Dutch National Mortgage Guarantee scheme, NHG? In that case, use the NHG employer's statement or a template that meets the requirements of the NHG. The NHG template is available as an interactive PDF. View the example (in the menu on the English homepage).
Make sure you know the lender’s requirements for the employer's statementAsk your employee which model employer's statement the lender requires. Always inquire about the requirements for completing the form. For example, using an electronic signature or the colour ink you should use. That prevents unnecessary work.
Complete the employer's statementAlways have the form completed by 1 person. Is it a paper version? In that case, make sure only one handwriting is used: the form is not valid with different handwritings. Also use 1 colour pen. Blue is the standard. Avoid deletions and corrections to the form. If you make an error, you must fill in a new form. Also make sure that all fields are filled or checked. The form has several fixed subjects:
- employer details
- employee details
- nature of the employment
- declaration of continued employment: the declaration of intent
- loans / attachment of earnings (loonbeslag)
Keep your own KVK number at hand. And collect the following information about your employee in advance:
- name, address, ZIP code, date of birth
- employment start date
- job title
- gross annual salary
- holiday bonus
- irregularity allowance
- fixed 13th month
- year-end bonus
- any loans you provide
- any attachment of earnings