Reprographic reproduction rights
Do you use published information, in print or online, in your company? For instance, you make hard or electronic copies of copyrighted works such as pictures or texts from magazines, specialist or trade journals, newspapers, websites, or books? You must pay a fee for reprographic reproduction rights.
When do you pay a reprographic reproduction fee?
You have to pay a fee when the publications you use are protected by copyright. You also need permission from the authors. You can arrange this by paying a fee to the Dutch Reprographic Reproduction Rights Foundation (Stichting Reprorecht) under a Reproduction Rights Arrangement (Regeling Reprorecht Bedrijfsleven). They subsequently pay the authors of these publications. This fee covers all the materials you share and/or reproduce by:
- printing
- scanning
- photocopying
- emailing
- saving on a computer or phone
- publishing on intranet
- record and show it in a presentation (to your staff or no more than 100 people outside your company)
You can do this within limits: not too often and not too much. Also, you can only share paper and digital copies within your company. Read more on the conditions of the Arrangement (in Dutch).
How much do you pay?
The annual reproduction rights fee is based on:
- the intensity of reproduction activities in the industry your company is active in
You pay a fixed annual fee (in Dutch). You will receive an invoice automatically.
Self-employed professionals or freelancers
If you do not employ any staff or you employ less than 3 full time employees, you will not receive an invoice automatically. Do you use copyrighted materials? Then you can agree on an arrangement with the Reprographic Reproduction Rights Foundation (in Dutch).
Making changes or complaints
You can register any relevant changes if you log in (in Dutch) with your account number and access code (password). For instance, if the number of employees changes. You can also ask questions or file a complaint about your invoice this way. Or contact the Foundation (in Dutch).