The government has taken measures to protect you and your staff against the coronavirus. Keeping 1.5 metres distance, for example, and working from home. Read what you can and must do for your employees.
Encourage your employees to work from their homes
The government advises working from home as much as possible, to curb the spreading of the coronavirus. This measure does not apply to crucial and vital professions (in Dutch) like caregivers, supermarket employees and transport workers. If working from home is not possible, try to spread the working hours. Make sure there aren’t too many people in the workplace at the same time. Your employees have to keep 1.5 metres distance in the workplace, same as everywhere else.
Tips for working from home
You are responsible for good working conditions. This is also true when your employees have to work from home. Think of lending an office chair or monitor from your office for the time being. Your employees need to feel that you understand and trust them during this period. Stay in touch on a regular basis if you are managing them long-distance (in Dutch). Find more tips on staying fit an healthy while working at home on Arboportaal, a website by the Ministry of Social Affairs and Employment (in Dutch).
Your employee falls ill
If your employee calls in sick, you cannot ask why. Not even to inquire if they have symptoms of the coronavirus. It is up to your employee to decide if they want to tell you. The company doctor or the health and safety agency are the only ones allowed to process the medical data. Has coronavirus been officially diagnosed in one of your employees? Then take immediate action (in Dutch).
One of your employee’s housemates falls ill
Your employee has to stay at home if one of their housemates develops common cold symptoms or a fever. Your employee can only come in to work if they perform a crucial or vital profession. If your employee has to self-isolate, but cannot work from home, you must continue to pay them their wages. Nor can you deduct leave hours, unless you both agree to this.
Refusing entry to the workplace
You are responsible for offering your employees a safe and healthy work environment. Refusing someone entry to the workplace may be necessary to ensure this.
Face masks for contact-based professions: yes or no?
You cannot force your employees to take leave days, even if you have less work for them due to the corona crisis. You can discuss it with them. The employee decides if they want to take leave or not.
Withholding or delaying holiday allowance
You are not allowed to withhold your employees’ holiday allowance, or to delay paying holiday allowance. You and your employees can come to an arrangement together. If you do, you have to lay them down in writing, for instance as part of a plan to keep your company afloat.
The NOW scheme includes compensation for the monthly accruement of your employee’s holiday allowance. You receive 30% on top of your employee’s wage sum, to accrue holiday allowance, and to pay for pension and employer contributions.
Not renewing your employee’s contract
You may not want to, or be able to, renew an employee’s contract. For instance, because it is a fixed-term contract, or your employee has been off sick for a long time. You don’t have to renew a fixed-term contract, no matter if the employee in question is off sick or not. A fixed-term contract ends on the date stated in the contract. If the contract is a permanent one, it depends on the circumstances and duration of the contract whether or not you can dismiss your employee. Is your employee ill? Check carefully whether or not you are allowed to dismiss them.
Prepare for the 1.5 metre society
The Netherlands is preparing for the 1.5 metre society, until there is protection against the coronavirus. Rules and protocols are currently in the making for sectors that are closed, to enable working in a safe environment. These rules and protocols are usually drawn up by sector and employer organisations such as VNO-NCW and MKB Nederland. Do you want to submit your own protocol? Please contact your sector organisation.