If you sell a vehicle from your company’s stock, you must put the registration in the new owner’s name. If you want to be able to transfer the registration certificate online, your company needs to be authorised for Vehicle Registration. You apply for this authorisation to the Netherlands Vehicle Authority (RDW).
After RDW has checked and authorised the information you entered regarding a registration transfer, you are able to print the certificate of ownership (tenaamstellingsbewijs) yourself and immediately hand it over to the new owner. If you sell a vehicle to a private individual, you first need to print the client authorisation form (digitale machtiging), which the new owner must sign beforehand. After the signing you can transfer the vehicle in the name of the buyer. You must keep this signed authorisation for at least 2 years.
Accelerated issue of vehicle registration certificates
If you import or manufacture vehicles and want to apply online for vehicle registration certificates for cars, motorcycles or trailers (new, unused vehicles with type approval) without the need to have them inspected first, you can use the accelerated issue authorisation (Versnelde Inschrijving, VI). In order to obtain this authorisation, you need a company supply stock acknowledgement from RDW and must be registered with a provider. You must submit the authorisation application form to the Recognition and Supervision Unit of RDW. You will pay an annual fee.