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Keeping personnel records in the childcare sector

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Netherlands Enterprise Agency

If you are the owner of a childcare centre or childminding agency in the Netherlands, you must comply with the Childcare Provisions Act Regulations (Regeling Wet Kinderopvang). According to these Regulations, you must maintain records that include the following information:

  • an overview of all childcare and other professionals, affiliated childminders and trainees employed by or active in the centre. As well as details such as the name, date of birth, the childcare centre must record the citizen service number, so that continuous screening can take place);
  • copies of all valid certificates of good conduct issued with screening profile 84 (caring for minors) or 86 (working in the childcare sector);
  • copies of the professional certificates of employees;
  • copies of the identity documents of employees;
  • a record of registration of all members of staff in the register for persons active in the childcare sector;
  • an overview of the scope and composition of the parents' committee;
  • an overview of all registered children (name, date of birth, address and telephone number);
  • copies of all written placement agreements entered into with the parents;
  • a copy of the health and safety risk inventory and how staff should respond to an unhealthy or unsafe situation.

You must also keep financial accounts.

Childcare benefit payments

The Dutch Tax and Customs Administration transfers the childcare benefit to only one bank account. That is the bank account of the person who applied for the benefit. If you have an agreement with the parents that your childminding organisation shoud receive the childcare benefit directly from the Tax and Customs AdministrationExternal link, certain requirements must be met. The minimal requirement is that your organisation must conclude a specific agreement with the Dutch Tax and Customs Administration. The parents are responsible for informing the Dutch Tax and Customs Administration of any changes to in their situation. However, if changes have taken place and you wrongly receive benefit directly, please contact the Dutch Tax and Customs AdministrationExternal link.

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Any further questions?

Please contact the Netherlands Enterprise Agency

+31 (0)88 602 44 44

This information is provided by

Netherlands Enterprise Agency